Information and Administration
Meeting of December 19, 2008
APPROVED MINUTES
The regular Board Meeting was held in the Airport Authority Board Room, Airport Terminal Building, Lincoln Airport, Lincoln, Nebraska. Notice was given in the Journal-Star. Board Members present: Phyllis Chambers, Chris Hove, Bob Hampton, John Hoppe and Ed Raines. Bob Hampton arrived approximately 11:40 a.m. and Dr. Raines arrived approximately 11:45 a.m. Also present were:
John Wood, LAABob McNally, LAA
Jon Large, LAA
April McDaniel, LAA
Linda Benda, LAA
Bill Austin, Attorney At Law
Matt Olberding, Journal Star
Blaine Spady, Smith Hayes
Darion Miller, Avis
Troy Williams, Hertz area manager
Joan Hunt, Bailey Lauerman
Jim Lauerman, Bailey Lauerman
Chairperson Hove called the meeting to order and stated a copy of the Open Meetings Act was available for public reference at the back of the Board Room.
Chairperson Hove asked for a motion to approve the Minutes of the November 24, 2008 meeting. It was moved by Hoppe and seconded by Chambers to approve the Minutes of the November 24, 2008 meeting. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye.
Chairperson Hove asked for airline reports. There were no airline representatives present.
John Wood and April McDaniel briefed the Board on Agenda Item No. 3. Questions and discussion followed. John stated it is the recommendation of Staff that the Board go with either RBC Capital Market or Ameritas, as he had indicated in his Memorandum to the Board dated December 10, 2008. It was moved by Hoppe and seconded by Hove that LAA separate the two bond issues. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye. Discussion followed on the Plastic Companies project. It was moved by Hoppe and seconded by Raines that RBC Capital Market be hired to do bond service for the Plastic Companies project. Vote: Chambers, Abstain; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye. It was moved by Hoppe and seconded by Hampton that Smith Hayes be hired to do bond service for the Nebraska State Patrol project. Vote: Chambers, Abstain; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Chambers and seconded by Raines that the Board approve and the Chairperson and Secretary be authorized to execute a Commercial Net Building and Ground Lease with Tri-Con Industries, Ltd. for a portion of Building No. 946 in Lincoln Air Park West for a three year term beginning December 20, 2008. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Hampton and seconded by Raines that the Board approve and the Chairperson and Secretary execute Extension Agreement No. 5 to the Automobile Rental Concession with Vanguard Car Rental USA Inc. d/b/a National Rent-A-Car and Alamo Rent-A-Car for 2009 operations in the Airport Terminal Building. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Chambers that the Board approve and the Chairperson and Secretary be authorized to execute Lease Addendum No. 1 with Watts Electric Company for Building No. 1476 in Lincoln Air Park West for an additional one year term beginning February 1, 2009. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hampton that the Board approve and the Chairperson and Secretary be authorized to execute Lease Addendum No. 1 to Appendix X with Duncan Aviation for Building No. 955 in Lincoln Air Park West to address the responsibility of each party on the repair and remodeling work to be accomplished to Building No. 955 and the value and reimbursement/ credit thereof. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Hoppe and seconded by Raines that the Board approve and the Chairperson and Secretary be authorized to execute a Lease Addendum No. 1 with James Enterprise, Inc. for Bays 5, 6, 7 and 8 in Building No. 300 in Lincoln Air Park West for an additional one year term beginning February 1, 2009. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Chambers that the Board approve and the chairperson and secretary execute the Landing Fee Agreement with Mesaba Aviation, Inc. for 2009 operations at the Lincoln Airport. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Chambers that the Board authorize Staff to enter into an agreement with HWS Consulting Group for preliminary engineering, survey, geotechnical and project scope development to rehabilitate Runway 18/36 in the amount of $22,600.00. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hampton that the Board award the bid to Carmichael Business Systems for the replacement of the audio recording system used in the Communications Center in the amount of $17,275.00. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Hoppe and seconded by Raines that the Board approve and the Chairperson and Secretary be authorized to execute Resolution No. 506authorize Staff to transfer funds from the Insurance Fund No. 1 to the Capital Improvement Fund in an amount not to exceed $500,000.00. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
Legal Counsel, Bill Austin, briefed the Board on Agenda Item No. 13. It was moved by Chambers and seconded by Raines that the Board approve and the Chairperson and Secretary be authorized to execute Resolution No. 507 accept and approve the Amended and Restated Lincoln Airport Authority Retirement Plan and Trust to incorporate previously approved amendments to the Plan and to amend the Plan to include changes mandated by the Economic Growth and Tax Relief Reconciliation Act of 2001 relating to contribution limits, compensation limits, rollovers, minimum distribution requirements, and other miscellaneous matters. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
John Wood briefed the Board on Agenda Item No. 14. It was moved by Hoppe and seconded by Raines that the Board approve and the Chairperson and Secretary be authorized to execute Resolution No. 508 better define and restate the bidding policy established and approved by the Board in July, 2006 . Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
April McDaniel asked that the Board move the November, 2008 Treasurers and Financial Reports before Agenda Item No. 15 as she needs to leave due to a prior commitment. It was moved by Raines and seconded by Chambers to approve the Treasurers Report and Financial Statement for November, 2008. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
John Wood briefed the Board on Agenda Item No. 15. John introduced Jim Lauerman and Joan Hunt with Bailey Lauerman to present to the Board their proposal to recognize 2009 as the 50th Anniversary of the creation of the Lincoln Airport Authority. Questions and discussion followed the presentation. It was moved by Raines and seconded by Chambers that Bailey Lauerman proceed as presented. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
John Wood briefed the Board on the bowl charter activity for next week. There will be at least four, maybe five, going to the bowl game.
There being no further business to come before the Board, it was moved by Raines and seconded by Hoppe that the meeting be adjourned. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
Respectfully submitted,
______________________________
Phyllis Chambers, Secretary
