Information and Administration
Meeting of November 24, 2008
APPROVED MINUTES
The regular Board Meeting was held in the Airport Authority Board Room, Airport Terminal Building, Lincoln Airport, Lincoln, Nebraska. Notice was given in the Journal-Star. Board Members present: Phyllis Chambers, Chris Hove, Bob Hampton, John Hoppe and Ed Raines. Dr. Raines arrived approximately 11:50 a.m. Also present were:
John Wood, LAA
Bob McNally, LAA
Jon Large, LAA
April McDaniel, LAA
Linda Benda, LAA
Bill Austin, Attorney At Law
Matt Olberding, Journal Star
Jacque Hanson, United Express
Dawn Casteel, Northwest Airlink
Chairperson Hove called the meeting to order and stated a copy of the Open Meetings Act was available for public reference at the back of the Board Room.
Chairperson Hove asked for a motion to approve the Minutes of the October 23, 2008 meeting. It was moved by Hoppe and seconded by Hampton to approve the Minutes of the October 23, 2008 meeting. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye.
Chairperson Hove asked for airline reports. Jacque Hanson with United Express informed the Board they have been running 83% load factors and 100% completion rate. Dawn Casteel with Northwest Airlink informed the Board they have been running in the high 90s for load factors with 100% completion rate. She questioned John Wood about information he may have on the loss of the Detroit flight and he stated he has been in talks with the route planners with Delta and they will take a look at it.
It was moved by Hampton and seconded by Hoppe that the Board approve and the Chairperson and Secretary be authorized to execute a Commercial Net Building and Ground Lease with Auto Kraft Body & Paint, Inc. for Building No. 23 in Lincoln Air Park West for a two year term beginning November 1, 2008. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye.
It was moved by Hoppe and seconded by Chambers that the Board approve and the chairperson and secretary execute the Landing Fee Extension Agreement No. 3 with Mesa Air Group for 2009 operations at the Lincoln Airport. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye.
It was moved by Hampton and seconded by Chambers that the Board approve and the chairperson and secretary execute Extension Agreement No. 2 to the Automobile Rental Concession with Easy Car Rental Company of Lincoln d/b/a Budget Rent A Car for 2009 operations in the Airport Terminal Building. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye.
It was moved by Hampton and seconded by Chambers that the Board approve and the chairperson and secretary execute Extension Agreement No. 2 to the Automobile Rental Concession with Avis Rent A Car System, LLC for 2009 operations in the Airport Terminal Building. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye.
It was moved by Chambers and seconded by Hampton that the Board approve and the Chairperson and Secretary be authorized to execute a Lease Addendum with the State of Nebraska, Dept. of Administrative Services, State Building Division, on behalf of the Dept. of Health and Human Services, for Bays 13, 14 and 15 in Building No. 300 in Lincoln Air Park West for an additional three year term beginning October 1, 2009. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye.
It was moved by Hampton and seconded by Chambers that the Board approve and the Chairperson and Secretary be authorized to execute Lease Addendum No. 2 to the Commercial Net Building and Ground Lease with the State of Nebraska, Dept. of Administrative Services, State Building Division, on behalf of the Nebraska State Patrol for roof replacement for Building No. 978 in Lincoln Air Park West. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Nay; Hove, Aye; Raines, Aye.
It was moved by Hampton and seconded by Hoppe that the Board authorize Staff to enter into a contract with Weathercraft Company of Lincoln to re-roof Building No. 978. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye. Chairman Hove questioned Staff on why this was not put out to bid. Discussion followed. Chairman Hove asked that Staff put these types of projects out to bid to allow other contractors the opportunity to place a bid.
It was moved by Raines and seconded by Hampton that the Board approve and the Chairperson and Secretary be authorized to execute Lease Addendum No. 1 to the Commercial Net Building and Ground Lease with the State of Nebraska, Dept. of Administrative Services, State Building Division, on behalf of the Nebraska State Patrol for roof replacement for Building No. 1346 in Lincoln Air Park West. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hoppe that the Board authorize Staff to enter into a contract with Weathercraft Company of Lincoln to re-roof Building No. 1346. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
John Hoppe had requested that Item No. 12 be placed on the Agenda. He wants the Board to consider that the Airport Authority modify its Retirement Plan. Currently the Retirement Plan is a defined contribution plan with the Airport Authority offering a match to the employees contributions at a rate of 2 to 1. Member Hoppe wants to see the Board modify that for new employees to a 1 to 1 match. Member Chambers gave the Board information on what the State provides their employees for their defined benefit plan. The Board also referenced the Wage and Benefit Survey that was completed last year. Bill Austin reviewed what he knew to be the Citys defined benefit plan. Further discussion followed. Chairperson Hove asked if anyone wanted to make a motion to modify the Retirement Plan and have that change ratified at the Boards December Meeting. Member Raines stated his opinion that the plan should stay as is. Member Hampton concurred with Member Hoppe that the 2 to 1 match should be modified. Member Chambers stated that she did not feel the Airport Authority should take the lead in this situation as the City also offers a 2 to 1 match on their defined benefit plan and she would like to see what if anything the City would do first before changing the Airport Authoritys plan. Member Hoppe reiterated that he would like to set a date for a change in the plan for new employees. Chairperson Hove stated there should be further discussion among the Board members. John Wood noted that even if the Board made no changes in the Airport Authoritys contribution a restatement of the plan would still be on the December Board Meeting Agenda as there were some changes required to plans to comply with new regulations from the IRS. No further action was taken.
John Wood briefed the Board on Agenda Item No. 13. Staff worked with the Personnel Committee on the changes to the Personnel Plans. Questions and discussion followed. Member Hoppe asked that Staff provide a summary to the Board of the benefits the employees receive. It was moved by Raines and seconded by Hampton that the Board approve the changes to the Employee Personnel Plan and Management Personnel Plan as presented to the Board. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Hoppe and seconded by Raines that the Board approve and the Chairperson and Secretary be authorized to execute Lease Addendum No. 2 to Appendix O with Duncan Aviation for Building No. 940 in Lincoln Air Park West to extend their lease for an additional two year term beginning January 1, 2009. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Hampton and seconded by Raines that the Board authorize Staff to enter into a contract with Weathercraft Company of Lincoln for roof repair to Building No. 956. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
John Wood asked that Agenda Item No. 16 be tabled until Decembers Board Meeting.
It was moved by Chambers and seconded by Hampton to approve the Treasurers Report and Financial Statement for October, 2008. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
John Wood asked that the Board move the December Board Meeting from the 25th as that is Christmas Day. The December Board Meeting will be scheduled for Friday, December 19, 2008 at 11:30 a.m.
Chairperson Hove said the management goals were sent out and asked if everyone received those and if they had any comments.
Member Chambers asked for information on the lease for the Sports Car Club of America. John Wood briefed the Board on current information and informed the Board that a draft lease had recently been sent to the Club. The Sports Car Club of America understands that nothing is final until the Lease is approved by the Board.
There being no further business to come before the Board, it was moved by Hoppe and seconded by Hampton that the meeting be adjourned. Vote: Chambers, Aye; Hampton, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
Respectfully submitted,
______________________________
Phyllis Chambers, Secretary
