Information and Administration
Meeting of October 23, 2008
APPROVED MINUTES
The regular Board Meeting was held in the Airport Authority Board Room, Airport Terminal Building, Lincoln Airport, Lincoln, Nebraska. Notice was given in the Journal-Star. Board Members present: Phyllis Chambers, Chris Hove, John Hoppe and Ed Raines. Also present were:
John Wood, LAA
Bob McNally, LAA
Jon Large, LAA
April McDaniel, LAA
Linda Benda, LAA
Bill Austin, Attorney At Law
Matt Olberding, Journal-Star
Robyn Devore, BKD
Kyle Olinger, Silverhawk
Roy Burgess, Silverhawk
Chairperson Hove called the meeting to order and stated a copy of the Open Meetings Act was available for public reference at the back of the Board Room.
Chairperson Hove asked for a motion to approve the Minutes of the August 28, 2008 meeting. It was moved by Hoppe and seconded by Raines to approve the Minutes of the August 28, 2008 meeting. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
Chairperson Hove asked for airline reports. There were no airline representatives present. John Wood stated we have not been advised of any cutbacks on flights for the winter season.
April McDaniel introduced Robyn Devore with BKD to present the Accountants Report and Financial Statements for FY 2008. Questions and discussion followed. It was moved by Hoppe and seconded by Raines that the Board accept the Accountants Report and Financial Statements for the Fiscal Year ended June 30, 2008. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Chambers and seconded by Raines that the Board approve and the Chairperson and Secretary be authorized to execute a Commercial Net Building and Ground Lease with Brown Brothers Construction for Bay 9 in Building No. 300 in Lincoln Air Park West for a two year term beginning October 1, 2008. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hoppe that the Board approve and the Chairperson and Secretary be authorized to execute a Lease Addendum to the Commercial Net Building and Ground Lease with Pure and Secure LLC for Building No. 1804 in Lincoln Air Park West for an additional two year term beginning November 1, 2008. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Chambers that the Board approve and the Chairperson and Secretary be authorized to execute a Lease Addendum to the Commercial Net Building and Ground Lease, known as Appendix T to the Consolidated Master Lease with Duncan Aviation, Inc., for Bay A in Building No. 1600 in Lincoln Air Park West setting a new rental rate for the term beginning January 1, 2009 and ending December 31, 2013. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Chambers and seconded by Raines that the Board approve and the Chairperson and Secretary be authorized to execute a Lease Addendum to the Duncan Aviation Consolidated Master Lease, adding Bay D in Building No. 1500 in Lincoln Air Park West to the Master Lease, to be known as Appendix W , with Duncan Aviation, Inc., for a term of 15 days and three years beginning November 15, 2008 and ending November 30, 2011. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hoppe that the Board approve and the Chairperson and Secretary be authorized to execute a Lease Addendum to the Duncan Aviation Consolidated Master Lease, adding Building No. 955 in Lincoln Air Park West to the Master Lease, to be known as Appendix X , with Duncan Aviation, Inc., for a term of 15 days and three years beginning November 15, 2008 and ending November 30, 2011. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hoppe that the Board approve and the Chairperson and Secretary be authorized to execute a License Agreement with the University of Nebraska Foundation to use a portion of land adjacent to Nine Mile Prairie for an entryway to the prairie and parking area. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Chambers and seconded by Raines that the Board approve authorization for Staff to enter into a Professional Services Contract with Ruth Mueller Robak LLC for the year 2009 in the amount of $25,000.00 . Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
John Wood briefed the Board on Agenda Item No. 11. Roy Burgess with Silverhawk informed the Board about the projects that Silverhawk has just procured and how business is going. Questions and discussion followed. It was moved by Raines and seconded by Hoppe that the Board approve and the Chairperson and Secretary be authorized to execute Addendum No. 1 to the Construction Agreement with Silverhawk Aviation, Inc., a Nebraska corporation, and John Gillum of Little Rock, Arkansas, to increase funding up to a maximum of $350,000.00 for remodeling and additions to Building No. 5620 in the General Aviation Area. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Chambers that the Board approve authorization for Staff to enter into a Consultants Agreement with HWS Consulting Group for the design, bidding and construction observation for AIP Project 3-31-0050-40, Runway 35/Taxiway A modifications, in the amount of $248,667.00. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
John Wood briefed the Board on Agenda Item No. 13. It was moved by Raines and seconded by Chambers that the Board approve a Right to Occupy Agreement with the City of Lincoln for improvements to the NW 48th Street and W. Cuming intersection. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hoppe to award the bid to Murphy Tractor of Lincoln for a backhoe tractor in the amount of $74,818.00. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hoppe to award the bid to Nebraska Machinery for a new forklift in the amount of $54,512.00. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Chambers to award the bid to Judds Brothers for the TSA screening equipment room addition to the Terminal Building in the amount of $88,750.00. Vote: Chambers, Aye; Hoppe, Nay; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hoppe that the Board approve and the Chairperson and Secretary be authorized to execute a Commercial Net Building and Ground Lease with US Foods, Inc. for Building No. 1284 in Lincoln Air Park West beginning October 24, 2008 and ending December 31, 2009 with five additional one year options. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Chambers that the Board approve and the Chairperson and Secretary be authorized to execute a Commercial Net Building and Ground Lease with US Foods, Inc. for Building No. 1270 in Lincoln Air Park West for a 21 year term beginning October 24, 2008 and ending October 31, 2029. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hoppe that the Board approve and the Chairperson and Secretary be authorized to execute an Assignment and Assumption of the 1999 Construction Agreement for Building No. 1270 to US Foods, Inc.. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Chambers that the Board approve and the Chairperson and Secretary be authorized to execute an Assignment and Assumption of the 2005 Construction Agreement for Building No. 1270 to US Foods, Inc.. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Chambers to approve Resolution No. 505 to borrow money by the issuance of bonds for the construction, acquiring, equipping and furnishing a new building known as Building No. 1344 in Lincoln Air Park West for the Nebraska State Patrols radio maintenance facility. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hoppe to approve the Treasurers Report and Financial Statement for August, 2008. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
It was moved by Raines and seconded by Hoppe to approve the Treasurers Report and Financial Statement for September, 2008. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
John Wood asked that the Board move the November Board Meeting from the 27th as that is Thanksgiving Day. After schedules were checked it was decided to schedule the November Board Meeting on Monday, November 24, 2008 at 11:30 a.m. Also, Decembers meeting date will need to be changed. The members were asked to check their schedules for December 19 and a decision will be made at Novembers Board Meeting.
John Wood and Jon Large briefed the Board on the status of the floodplain map in Lincoln Air Park West produced by FEMA. Questions and discussion followed.
There being no further business to come before the Board, it was moved by Raines and seconded by Chambers that the meeting be adjourned. Vote: Chambers, Aye; Hoppe, Aye; Hove, Aye; Raines, Aye.
Respectfully submitted,
______________________________
Phyllis Chambers, Secretary
